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Vendor Application 2017
Contact Information
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Maximum filesize: 32 MB. Allowed extensions: gif, tif, pdf, jpg, jpeg, png, zip.
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First Name
Last Name
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Address Line 1
Address Line 2
City
State/Province
ZIP/Postal Code
Country
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Shop Description for Program and Guidebook - 500 characters max! Use this to check your character count: www.charactercountonline.com Please make this a description that shows off your items or services as this is what will go into our Program and into Guidebook.
Vending Space
Please see the website for detailed information on Space sizes and descriptions.

Early Bird Price (until June 7th):
$800 for an Emerald Foyer full space 25' x 10'
$400 for an Emerald Foyer half space 10' x 10'
$300 for a Vending Hall Large space 10' x 10' - SOLD OUT
$200 for a Vending Hall full space 8' x 5'
$125 for a Shared Vending Hall half space 4' x 5'

Full Price (starting June 8th):
$900 for an Emerald Foyer full space 25' x 10'
$450 for an Emerald Foyer half space 10' x 10'
$250 for a Vending Hall full space 8' x 5'
$150 for a Shared Vending Hall half space 4' x 5'

As an extra incentive to reserve and pay early, the first 8 vendors from whom we receive payment in full will be featured in the monthly BurlyCon newsletter! The newsletter goes out to all past attendees and interested parties, and provides excellent visibility for your business.

To qualify for the Early Bird tier, you MUST be paid in full by June 7th (11:59pm PST). On June 8th, all new applicants and vendors with unpaid accounts will be bumped to the Full Price tier. 

If you find yourself unable to vend, refunds are available minus 20% of the cost of your vending space until September 15th. After September 15th, no refunds will be given.

We’ll confirm we have received your application by sending you an invoice. Be sure to provide a valid email that you check regularly! Your invoice is for the full amount of your vendor fee, and will show any payments received and balance due. Your vending, registration, and advertising space will not be reserved until we receive payment.

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Table will come with table skirt.
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Contributions
Would you like to donate something for the goodie bags given to participants, instructors, and honored guests? If so, please list what you would like to donate. 
 
All Goodie Bag contributions are due NOVEMBER 1, 2017.

For those interested in contributing to the goody bags, there are two levels of involvement:
  1. 10 VIP bags: VIP bags go to the guests of honor, BurlyCon Steering Committee award winners, and other treasured honorees of BurlyCon. These exclusive bags, are suitable for luxury items and gift cards.  Our Guests of Honor include burlesque "Living Legends", modern-day icons, and shining community members chosen to recognize their achievement and amazing contributions to the burlesque community. 
  2. 150 Special bags: These go out to the BurlyCon steering committee, and all presenters. These people are the movers and shakers in the burlesque community. The "specials" include organizers of major burlesque festivals and events, burlesque historians, titleholders, burlesque school heads and faculty, and fantastic performers. This is the place for dollar-off discount cards, full-size samples, gift cards, or a trial-size pouch of items that represent your brand. 
  • Coupons are fine in the form of dollar-off discount cards. Something that offers 10% off a purchase should go in an ad, but $5 off $45 or more, for example, is fine.
  • No business cards or fliers.  The percentage of fliers that go directly to recycling is high and we choose not to be a part of that process.
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Please describe what you are sending to BurlyCon for the Goodie Bags. If not contributing to the Goodie Bags, please type No Thanks into box.
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Would you like to donate one item to a raffle basket? Raffle tickets are completed by attendees who visit each booth and get initials from each vendor, thereby encouraging participants to spend time in the vending hall and visit with every vendor. If so, please say what you would like to donate. Please type "No" if you wish to decline.
Advertising
Vendors are eligible for the special rates below for advertising in the BurlyCon 8.5" x 11" program with no bleed. Please make your choice:
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If you wish to advertise please upload your copy in Grayscale (for B&W) or CMYK (for Color), JPG, PDF, PNG format at 300 DPI. Please make sure the size of the copy you submit is appropriate for the space you have reserved.
Convention Registration for Vendors
The purchase of vending space DOES NOT include admission to the classes, panels, act reviews, events, lecture, socials, etc. The vendor is eligible for up to two specially-priced full access convention tickets at $125 each.  Or you may purchase access to the evening events only for $75 each.
  • Convention Registration includes access to all BurlyCon classes, events, panels, act reviews, socials, and hospitality services.
  • Event Registration includes access to BurlyCon evening events ONLY (Meet & Greet, Friday Night Dance, and Saturday Movie & Other Events).
 
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Confirmation Required
Please read the notes below and check the box to confirm you accept the conditions for exhibiting as a vendor at BurlyCon.
  • Payment for Early Bird pricing on vending spaces is due in full by June 7, 2017. All full price, registrations, and advertising payments are due by September 15, 2017. All Advertising Copy is Due by September 15, 2017 to ad@burlycon.org. Any Vendors with an outstanding balance on September 16th will be sold to those on the wait list.
  • In an effort to keep the BurlyCon Vendor Hall a diverse shopping experience, applications to vend must be reviewed and approved before becoming an official BurlyCon vendor. Any vendor who is unable able to attend forfeits their space for BurlyCon Vending liaisons to fill. No "gifting" your space to another vendor.
  • If you find yourself unable to vend, refunds are available minus 20% of the cost of your vending space until 5:00 PM (PST) on September 15th. After that time, no refunds will be given.
  • BurlyCon Vendors MUST purchase a convention or events pass to attend classes, lectures, and all other events at BurlyCon. Vendors may purchase up to two deeply discounted passes for $125. This price reflects consideration that vendors will not be able to attend everything because they also need to selling at their booth.  Events passes are sold for $75 each. If vendors or helpers who have not purchased passes are found attending other BurlyCon classes/events, they will be asked to leave the event by security.
  • Vendors may have two representatives at the facility each day for the duration of the convention to assist with sales at their vending space.
  • BurlyCon Instructors: please make a note of vending hours. We do not mind if you cover and leave your table while vending is open. If you would like to be at your table during all open vending hours, it is your responsibility to communicate with the programming team about the hours and days of your availability.
  • Please pick-up your Vendor Badges at the MAIN registration or directly from your BurlyCon Vending Team representative upon arriving at the hotel. Registration will have both your Vendor Badges, your BurlyCon Badge if you purchased Con passes, and your Events Wristband if you purchased an Events Pass.
  • BurlyCon Vendors and their helpers are asked to please wear their badges visibly at all times while at the convention.
  • Vending occurs in Emerald D or F (TBD) for Vendor Hall, Emerald Foyer for Foyer Vendors, and Designated Rooms, next to Hospitality for Exclusive Room Vendors.
  • Vendor Hall hours are:
    • Thursday, November 10: 12:00 noon - 8:00pm
    • Friday, November 11: 12:00 noon - 8:00pm
    • Saturday, November 12: 12:00 noon - 8:00pm
  • Vendor displays must stay within their taped off area. Vendor Hall half spaces may not remove shared tables.
  • We kindly ask that all vendors sell only their own retail merchandise, and not "share" vending spots. We are glad to accommodate any requests to be replaced next to each other, space permitting. Resale (items you have already purchased to sell) is ok, consignment is not. Very small pop-up shops or personal projects who can not purchase a vending space have the option to sell at the BurlyCon Swap Meet.
  • Vendors are responsible for the security of their space during vending hours. The Vendor Hall will be locked outside vending hours. Everyone must leave the space at the closing of vending hours so we can secure the room. There will be a 15-minute grace period to finish up and leave the room before we lock it. There will not be access to items inside the vending rooms outside of vending hours unless there is an emergency.  Vending in the Emerald Foyer may have hours different than the Vendor Hall.  Security will be posted during off hours. Exclusive Room Vendors are free to set their own shop hours from Thursday to Sunday.
  • Load in will take place Thursday morning, November 9 starting at 10:00am.
  • Load out will take place Saturday evening after vending hours close at 8:00pm.
  • BurlyCon will not be able to supply internet service. There is no free WIFI available in the Convention Center. Internet can be purchased from the hotel through PSAV or vendors must use their own data plan for e-commerce. Many service providers offer temporary data increase packages.
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Thank You for Applying!

BurlyCon would not be the same without our vendors.

You will receive an email with the policies and your application information.  If you do not receive an email within 1 hour, please contact vend@burlycon.org.