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ART VENDOR Application: 2024 Waterloo Arts Fest


Waterloo Arts is seeking unique and original art vendors for the Waterloo Arts Fest on SATURDAY, September 14, 2024. All applicants must be selling their own original and personally handmade art and goods. A committee will review all applications and select art vendors to fill space available. Submitting an application does not guarantee a space at the festival.


  • March 15, 2024 - Applications open
  • April 30 - Early Bird application deadline
  • May 10 - Early Bird applicants notified of acceptance/denial
  • May 31 - Early Bird payment & contract deadline
  • May 1 through July 31 - Space permitting, applicants will be considered on a rolling basis
  • August 23 - Festival instructions emailed to vendors
  • September 14, 2023 - Setup begins at 9am, festival runs 12pm-7pm, breakdown at 7pm


Early Bird Discounted Fee - $75/per booth space (See Application & Payment Deadline Above)

Regular Fee - $100/per booth space (Applications received May 1 - July 31)

Waterloo Arts will not hold booth space until the signed contract and payment are received. 


Prior to the festival, accepted art vendors will be mailed a logistics packet. This packet will include parking information, marketing materials, scheduled load-in time and instructions.

All vendors will be given a 10’ x 10’ booth space. Vendors are required to bring their own tent* and the tent may not exceed 10’ x 10’. Art vendors are permitted to request more than one space. Vendor is solely responsible for the appearance of booth space and for bringing everything needed to complete the booth set up. Waterloo Arts Fest will not provide electric outlets, tables or chairs. Your booth must be staffed by your own personnel for the duration of the event. Set-up begins at 9:00 am and tear-down begins at the end of the festival at 7:00 pm.


Artist retains 100% of sales. Art vendors are responsible for collecting any applicable sales tax. Art vendors may not sell any food or beverage items at their booths. If you are selling food or beverages, please apply as a FOOD VENDOR. 


  • The Waterloo Arts Fest is family-friendly. 
  • The Waterloo Arts Fest happens rain or shine. In the event of severely inclement weather conditions, the festival may be canceled for safety concerns. No refunds will be issued should cancellation be necessary.
  • Booth space is 10'x10'. Tent, table or chairs are not provided. (Tents may be rented for an additional fee)
  • Artwork must be handmade by the vendor
  • No food or beverage sales (Apply as a Food Vendor)


Please direct questions about this application to the festival coordinators via email at:

Contact Information


The more information you provide, the better.

Upload Photographs of the Original Handmade Art & Goods You Will Be Selling

Make sure these are representative of the work you will be selling at your booth. 

If you have a time-sensitive question, email
I acknowledge that Waterloo Arts is not liable for the loss or damage of any application materials including samples.