Trinity Ministry Event Request Form

To be used for Trinity-sponsored events.

Please fill out the infomation below so we can get your event into the planning process and approved for the calendar (even if it is not being held at Trinity). If it is to be held at Trinity, this form will also help assess Trinity's availablity and your needs for the event.

The form is due by 12pm Monday at least a week in advance of the event date, but we appreciate as much notice as possible. The staff reviews all event requests on Tuesdays and lets the event planner know if the event has been approved for that date.

Host Ministry Sponsor

Which ministry is hosting this event?

Host Ministry Budget Code

Contact Information

Name

First Name

Last Name

Phone

Verify Email

Event Details

Please fill in event date and/or date description.

Alternative Date/s

If dates are flexible, let us know more (i.e. any Thursday in June)

Requested Event Date

Date you want to host your event (if a specific day is requested)

Advertised Event Start Time

Time people will be attending the event

Advertised Event End Time

Advertised time event will end.

Rental Begins/Set-up Begins

Rental Ends/Clean-up Concludes

Is this a recurring event?

One-time Event

Recurring Event

Recurrence Rules

Weekly

Monthly

Recurrence will end on

(mm/dd/yyyy)

Event Description

Please tell us a little about the event you are planning.

Expected Attendance (Approx.)

Will the event be held at Trinity?

If yes, please fill out the rest of this form below.

Yes

Other location (non-Trinity space)

Trinity Space Use

Requested Space

Main Sanctuary (capacity 350)

Fellowship Hall (100)

Classroom A (12)

Classroom B/C (40)

Classroom D (8)

Youth Room (10)

Resource Room (10)

Other

Other Space Description

Are you requesting childcare?

Yes

How many children do you estimate will need childcare?

You will need to speak with the Administrative Assistant, Meagan, to discuss options. She will contact you.

1-5

6-10

11-15

more than 15

Set-up Requests

Please describe your needs in terms of chairs, tables and general set-up.

Audio/Visual Requests

Please describe your A/V needs (Background music, mics, projectors, TV monitor, DVD player, podium, etc.). Call the office (212.838.6844) or email spaceuse@trinityny.org if you need audio/visual assistance.

Will you be serving food?

Yes

Kitchen and Food Prep Requests

Will you need use of the kitchen for food prep? Will you bring in catering? etc. You will need to sign an agreement about kitchen use. Please speak with the Administrative Assistant, Meagan. She will contact you.

Special Instructions