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Spring 2021 Outdoor School
Important note before registering:
  • When registering, please note the location and age range for each session. Sessions will be held at Yankauer Nature Preserve (438 Whitings Neck Road, Martinsburg, WV)  and at Cool Spring Preserve (1469 Lloyd Road, Charles Town, WV).
  • Please register each child individually 
  • A maximum of 10 children is allowed per session.
Contact Information

First Name
Last Name



Address Line 1
Address Line 2
ZIP/Postal Code
If you'd like to become one before registering - and receive the member discount - head to:
Child Information

First Name
Last Name




Select Sessions

Select the group(s) of sesssions you would like to register for. If a group of sessions is full, please email to join a waiting list.

Coronavirus/COVID-19 Warning & Disclaimer:

PVAS has developed policies and procedures for program operations based on CDC, state, and local health guidelines. However, COVID-19 is an extremely contagious virus that spreads easily through person-to-person contact. Federal and state authorities recommend physical distancing as a means to prevent the spread of the virus. COVID-19 can lead to severe illness, personal injury, permanent disability, and death. Participating in our programs could increase the risk of contracting COVID-19. PVAS in no way warrants that COVID-19 infection will not occur through participation in our programs or accessing PVAS facilities. Please sign below that you understand the above and are willing to assume said risks:

By typing your name above, you are signing this agreement electronically. You agree your electronic signature is the legal equivalent of your manual signature on this agreement.

By typing your name above, you are signing this agreement electronically. You agree your electronic signature is the legal equivalent of your manual signature on this agreement.
Terms and Conditions

Inclusion Policy

The Potomac Valley Audubon Society (PVAS) does not exclude, deny benefits to, or otherwise discriminate against any service recipient, applicant, program staff, or the public on the basis of race, color, national origin, disability, age, sex, political affiliation, or religion.

Behavior Policy

Inappropriate behavior will not be accepted or tolerated from any child. Inappropriate behavior includes but is not limited to foul language, hurting or teasing other children and/or animals, disrespecting or threatening an instructor or other child, wandering away from the group, fighting, and/or destroying program equipment.

Discipline Policy

  1. On a child's first offense, a child will receive a warning from the instructor.
  2. On the second offense, the child will be given a time-out and/or be restricted from participating in the current activity. The instructor will discuss with the child what he/she did wrong and allow them to reflect on the situation. The parent will be notified of the incident at the end of the day.
  3. On the third offense, the child's parent or guardian will be called to immediately come and pick up the child. At that time it will be determined, based on the situation, if the child will be allowed to return to any remaining programs in the session.

Late Pick Up Policy

A $10/per child late fee will be assessed for every 15 minutes after 3:00 pm for those children not yet picked up. 

Cancellation Policy

PVAS will cancel outdoor school days if:

  • West Virginia Governor’s order restricts group sizes or issues a Stay at Home Order
  • Hazardous weather is in the forecast that would create unsafe road conditions or unsafe conditions for being outside.

If PVAS cancels a day of outdoor school, you will be refunded for the amount of the cost of that one day of Outdoor School.

Parents will be notified by email of any cancelations by 5:00 p.m. the evening before an outdoor school class.  

You may cancel one or more days of your registration and received a pro-rated refund if:

  • You do not want to send your child due to concerns about COVID-19
  • Your child is feeling unwell
  • Anyone in your house hold has COVID-19 or has been exposed to someone with COVID-19 in
  • Anyone in your household has had a fever in the last 72 hours


*We understand that last minute cancellations might need to happen, but please try to let us know as soon as possible, so that depending on the circumstance, we can open the spot to someone else.

Release of Reliability


If my child is taking a prescribed medication, I give permission for the staff to administer prescription or over-the-counter drugs that my child must take while at Outdoor School. All medications must be in their original container and clearly marked with my child’s name.

In the event of an emergency, I understand that every effort will be made to contact the parent/guardian as soon as possible. In the event that neither I nor my emergency contact can be reached, I hereby give permission to the physician selected by the lead naturalist to secure proper treatment, including x-rays, hospitalization, anesthesia, surgery or injections of medication for my child.

First Aid

I give permission for the staff designated to administer basic first aid to a child in need of care. This includes but is not limited to: cleaning cuts, applying bandages, removing ticks, and applying icepacks. All injuries and administered first aid will be recorded and the parent will be notified upon pick-up. If my child is feeling ill or has an injury that the instructors feels I should be made aware of prior to pick up, I understand that I will be called and may be asked to pick up my child from the program.