St. Cecilia Event / Calendar and Field Trip Request Form

This form is for requesting a date on the school calendar to have either an on-campus event, or an off campus event such as a Field Trip or a GO Project.

If you want to reserve a space in the Library / Learning Commons or the Genesis or Maker Space Labs - there is a different form to just reserve those spaces.

Before filling out the form, please check the school calendar to see if there are any date conflicts.

Please note, this form is only for making the request.

The request will be reviewed and when it is approved you will get a separate email confirming your event as approved.

Please do not assume that your event is approved just by completion of this form.

Name

First Name

Last Name

Verify Email

Calendar Request

Please select if you are requesting a date for an event to be held on campus, or a Field Trip / GO Project off campus

On Campus Meeting / Event

Off Campus Field Trip

Name of Event

Please put the name of your event

Event Start Date

(mm/dd/yyyy)

Event Start Time

Please enter the time your event is scheduled to begin. Please indicate AM or PM.

Event End Date

(mm/dd/yyyy)

Event End Time

Please enter the time your event is scheduled to end. Please indicate AM or PM.

Event Description

Please enter information about your event

Will Parents Attend This Event

There will be parent volunteers at this event.

All parents will be invited to this event.

No parents will be attending this event.

Event Location - On Campus

Please select the space on campus you are requesting for your event.

Auditorium

Cafeteria

Community Center

Field

Gym

Pavilion

Classroom

Other

Setup Items

No Setup Required

Tables

Chairs

Other Items

Number of Round Tables

Number of Rectangle Tables

Number of Chairs

Other Setup Items Description

Please list other items you need for your event - example: coolers, etc.

Technology Needs

Please choose your technology needs.

No AV Setup Needs

Auditorium - Screen & Laptop

Auditorium - Microphone

Gym - Screen

Gym - Microphone

Other Space - Projector / Screen

Setup Upload

Please upload a setup drawing for your event. This is only required if your event requires a setup - so an event not in your classroom.

Off-Campus Destination Location

Please provide location name information for off-campus event.

Purpose of Off Campus Trip

Please explain the purpose of the off-campus trip.

Learning Objectives Addressed Through This Off Campus Trip

Please explain the learning objectives of this off campus trip.

Field Trip Cost Per Child

Please enter the cost per child for this Field Trip. Please put just the monetary number in this box - do not include a dollar sign or decimals.

Number of Buses Required

Please enter the number of buses needed for this Field Trip / Off Campus Event.

Bus Departure Time

Please enter the time the bus for this event needs to leave campus. Please indicate AM or PM.

Bus Return Time

Please enter the time the bus for this event will leave the event to return to campus. Please indicate AM or PM.