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Event Planning Form 2023-2024

Planning events at Hillel is a multi-step process. With the support of your staff advisor and your leadership team, you should be meeting regularly to plan meaningful and engaging programs. 

In order to receive space, funding, and marketing support, two main things need to be completed prior to your event (preferably at least 2 weeks in advance, but exceptions may be made). 

1. Fill out this form!

2. Get your event on the events platform to advertise and collect RSVP's

Please note: your event is not approved until BOTH of these things have been done and you have received approval from the finance officer of the governing board and your event has been approved on the platform. The person who filled out this form will receive funding notification and the person who posted on the platform will receive event approval notification. It is your responsibility to share this information with the rest of your leadership team/staff advisor. 

If your event is approved, you will be expected to complete an Event Evaluation Form where you can submit for reimbursement and your attendance. 

Note about late forms: If you are submitting this form too close to your event, you MAY NOT receive funding. Please email Jamie Feldman ( with any questions or concerns regarding this policy.



if not in a group, write N/A

Number only

Specifically, what will people learn or how will this event create community?

Reserve Space at Hillel

Fill out this section so we know if you need to use space in the Hillel Building.

Choose the room you want to use for your event

Please be detailed with this and include tech needs (i.e. Screen, Projector, Speaker, Microphone) and # of Chairs and # of Tables.

Marketing by Hillel

Fill out this section if you need Hillel's assistance in creating graphics for your event and any marketing needs such as instagram posts, FB posts, etc. Please note that it takes around two weeks to complete a request, so please plan accordingly.
This includes creation of graphics, posting on social media (FB and Instagram), eblasts, and Mich Mash newsletter
Please check all the options for where you'd like us to promote your event. Our marketing team reviews all requests and finds the ideal time in our communications calendar to advertise your events.
Our marketing content designer will work with your group to create unique graphics for your event

Please tell us your ideas for the design of your event's graphics

Funding provided by Hillel

Hillel is dedicated to helping all students and student groups with funding for their events. Please fill out this section to request funding, approved by Hillel Governing Board. NOTE: FOOD POLICY FOR EVENTS NOT CATERED BY HILLEL - We will allot $3 per person for snacks and $7 per person for meals. If you need more funding for a specific reason, please explain below. Ex: If you are purchasing snacks for an event with 10 people, you can request up to $30 for that event(10 people with $3 per person).
A Hillel staff member will reach out to you if you need food from Hillel Cafe
Every event hosted by Hillel has to have a Kosher option that is equivalent to any non-kosher food being served.

Please state your kosher option, your staff advisor can help answer this question.

Example: 3 bags of chips, $3 each= $9 total, 2 bottles of soda, $2 each= $4 total. PLEASE NOTE: You may request to get some items from Hillel if you want (plates, napkins etc). Use the chart below to calculate the cost of those items and make it clear in this space that you are requesting these from Hillel's supply