Thomas Dunn Learning Center · Facility Guidelines and Room Reservations

"Facilities Use Guidelines" for TDLC:

Read and check all rules/procedures

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We are a not-for-profit organization or community group.

We will not charge a fee for our event without notifying TDLC.

The event will not be used to fundraise or generate a profit for myself, my group, or my business.

We will not proselytize, convert, or recruit guests for any religious purposes.

We will not allow small children without proportional supervision and know that TDLC has no child care space.

We will arrive no earlier and will leave no later than the approved time.

We understand that we are responsible for setting up the tables and chairs ourselves.

We will leave the space fully cleaned, following the checklist provided by TDLC.

We will adhere to the TDLC Sustainability Initiative by NOT bringing styrofoam or bottled water onto the premises and recycling and composting as appropriate.

There will be no smoking, alcoholic beverages, firearms, or any other weapons in the building or on the grounds. (Exceptions may be made for serving alcohol if arranged ahead of time.)

We will not play loud or inappropriate music or videos while other groups or individuals are in the building.

We will treat everyone with dignity and respect.

We will compensate TDLC for overhead expenses or develop a "Partner Agreement" arrangement.

We agree to notify TDLC immediately if we need to cancel our event.

We understand that the Thomas Dunn Learning Center reserves the right to deny the use of our facilities at any time.

Payment Guidelines:

Please Read Carefully

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We understand that TDLC charges as little as possible to help cover the overhead of the facility, and that we need to contribute what we can to continue this service to the community.

Please Select Your Payment Rate:

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$25 per hour for building use

We have a "Partner Agreement" with TDLC and have made payment or trade arrangements.

Method of Payment:

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NOTE: Please do not submit payment until your reservation has been confirmed.

Credit Card

Check

Bank Transfer (Preferred Method)

Other

Security System:

Our doors remain locked outside of walk-in business hours, Monday through Thursday, 10:00 AM until 6:00 PM for your security. YOU WILL NEED TO ASSIGN A DOOR PERSON TO RESPOND to members of your group coming to the building outside of regular building hours. Propping doors open is NOT allowed - any door found propped open will be closed immediately.

Contact Person:

It will be the responsibility of the Contact Person listed on the Room Request to ensure that all the Facility Guidelines are met.

Room Request Form:

This form must be completed and approved before any activity will be formally scheduled. Events will be scheduled in the order in which this form is turned in. ALL GROUPS USING TDLC FACILITIES MUST ADHERE TO THE FACILITIES USE GUIDELINES. Please keep a copy for your reference.

Name of Organization

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Organization Description

Please provide a brief description of your organization's mission and activities.

Name of Contact Person 1

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First Name

Last Name

Title

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What is your role in your organization?

Phone #1

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Best phone number for Contact Person 1.

Email

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Email address for Contact Person 1.

Verify Email

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Name of Contact Person 2 (optional)

First Name

Last Name

Contact 2 Title

Phone 2

Best phone number for Contact Person 2.

Email 2

Verify Email

Name of Event/Meeting

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Description

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Please give us a short description of your event, including the purpose of the event, how the time will be structured, and its benefit to the community.

Date of Event (or 1st event if requesting multiple dates)

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(mm/dd/yyyy)

Additional Dates Requested (list each as MM/DD/YY)

How many TOTAL dates are you requesting?

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How to Complete Time Information

Set Up and Clean Up times include the entire time you will be using the space, including what time you need to be let into the building before the event and how late you will need to stay after the event has ended.

Example:

Set Up Begins: 9am Clean Up Ends: 1pm

Event Begins: 10am Event Ends: 12pm

Set Up Begins

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Clean Up Ends

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Event Begins

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Event Ends

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Total Hours Using Our Space

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Please include set up and clean up time and multiply by the number of dates you are requesting.

Estimated Number of Attendees

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Event Type

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Is this a private event, or is it open to the public?

Private

Public

Explain

Room Request

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Priority is given based on availability and group size.

Classroom

Auditorium

Computer Lab

Library

Kitchen

Art Lab

Foyer

Room Set Up Request

There is no guarantee that we will have time to set the room up for you, but you may describe the set up you would like in case we are able to.

Equipment Use Request

Please list requests to use equipment in addition to our classrooms and seating. Examples include a projector, HDMI cable, card table, etc. We cannot guarantee the availability of equipment.

Signature

We have read the guidelines outlined in the Facilities Guidelines and Room Reservation Form. By submitting this form we agree to the set guidelines and any "Partner Agreement". We will share these guidelines, at least verbally, with all in attendance. We accept responsibility for our activities and any damages that might be incurred.

WE AGREE TO INDEMNIFY, HOLD HARMLESS AND PROTECT THOMAS DUNN LEARNING CENTER (Thomas Dunn Memorials) FROM ANY AND ALL CLAIMS THAT ANY PERSON PARTICIPATING IN RENTERS USE OF THE FACILITIES MAY HAVE NOW OR IN THE FUTURE AS A RESULT OF ANY INJURY SUFFERED OR SUSTAINED BY RENTER OR ANY PERSON PARTICIPATING IN RENTERS USE OF THE FACILITIES FOR ANY REASON WHATSOEVER . As renters, we understand and agree that this indemnification is a contract and not just an idle statement to be dismissed by either party to the agreement.

Signature

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Date of submission

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(mm/dd/yyyy)