Facility Guidelines and Room Reservations

Our Mission: "Building a sustainable region through education"

Thomas Dunn Learning Center (TDLC) assists the St. Louis Region by supporting activities that are aligned with our mission. To facilitate and provide for the use and care of the building, grounds, and equipment, the following guidelines have been established.

1. For one-time use, select submitt "Room Reservation", at least two weeks prior to the event.

2. For ongoing use, select develop a "Partnership Agreement" to establish an agreement with TDLC staff that will provide your organization with elevated access to the facilities.

3. For financial assistance to cover the overhead cost of operating the facility, select develop a "Partnership Agreement" to document an agreed on payscale with TDLC staff.

4. Please review and agree to the following guidelines.

Please select one of the following *

$25 per hour for building use

We have a "Partner Agreement" with TDLC and have made payment or trade arrangements.

Develop a "Partnership Agreement" with TDLC staff

Contact Person:

The designated representative on the “Room Reservation” form will ensure that all safety policies are adhered to by organizational staff and attendees onsite during the reservation time.

Room Request Form:

This form must be completed and approved before any activity will be formally scheduled. Events will be scheduled in the order in which this form is turned in.

Name of Organization *

Organization Description

Please provide a brief description of your organization's mission and activities.

Name of Contact Person 1 *

First Name

Last Name

Title *

What is your role in your organization?

Phone #1 *

Best phone number for Contact Person 1.

Email *

Email address for Contact Person 1.

Verify Email *

Billing Contact Information *

First Name

Last Name

Billing Phone Number *

Billing Email *

Verify Email *

Name of Event/Meeting *

Description *

Please give us a short description of your event, including the purpose of the event, how the time will be structured, and its benefit to the community.

Date of Event (or 1st event if requesting multiple dates) *

(mm/dd/yyyy)

Additional Dates Requested (list each as MM/DD/YY)

How to Complete Time Information

Set Up and Clean Up times include the entire time you will be using the space, including what time you need to be let into the building before the event and how late you will need to stay after the event has ended.

Example:

Set Up Begins: 9am Clean Up Ends: 1pm

Event Begins: 10am Event Ends: 12pm

Set Up Begins *

Clean Up Ends *

Event Begins *

Event Ends *

Total Hours Using Our Space *

Please include set up and clean up time and multiply by the number of dates you are requesting.

Estimated Number of Attendees *

Event Type *

Is this a private event, or is it open to the public?

Private

Public

Explain

Room Request *

Priority is given based on availability and group size.

Classroom

Auditorium

Computer Lab

Library

Kitchen

Art Lab

Foyer

Outdoor

Room Set Up Request

There is no guarantee that we will have time to set the room up for you, but you may describe the set up you would like in case we are able to.

Equipment Use Request

Please list requests to use equipment in addition to our classrooms and seating. Examples include a projector, HDMI cable, card table, etc. We cannot guarantee the availability of equipment.

Signature

We have read the guidelines outlined in the Facilities Use Guidelines. By submitting this form we agree to the set guidelines and any "Partner Agreement". We will share these guidelines, at least verbally, with all in attendance. We accept responsibility for our activities and any damages that might be incurred.

WE AGREE TO INDEMNIFY, HOLD HARMLESS AND PROTECT THOMAS DUNN LEARNING CENTER (Thomas Dunn Memorials) FROM ANY AND ALL CLAIMS THAT ANY PERSON PARTICIPATING IN RENTERS USE OF THE FACILITIES MAY HAVE NOW OR IN THE FUTURE AS A RESULT OF ANY INJURY SUFFERED OR SUSTAINED BY RENTER OR ANY PERSON PARTICIPATING IN RENTERS USE OF THE FACILITIES FOR ANY REASON WHATSOEVER . As renters, we understand and agree that this indemnification is a contract and not just an idle statement to be dismissed by either party to the agreement.

By registering via this form, I agree to get text messages from Thomas Dunn Learning Center related to my involvement. Message & data rates may apply. Reply STOP to opt-out at any time or HELP for more information.

Signature *

Date of submission *

(mm/dd/yyyy)

Date of submission Copy *

(mm/dd/yyyy)