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Request Form and Guidelines for Facility Use

Our Mission: "We enrich lives through engaging learning experience. Our partnerships promote individual growth and enhance the community's quality of life."

Thomas Dunn Learning Center (TDLC) assists the St. Louis Region by supporting activities that are compatible with our mission. To facilitate and provide for the use and care of the building, grounds, and equipment, the following guidelines have been established. 

3113 Gasconade Street, St. Louis, MO 63118, 314.353.3050, www.tdunn.org

How to Reserve the Building:
  1. Submit this form at least 2 weeks prior to the event date.
  2. Review and agree to all rules for building use.
  3. For one-time use, complete this form and TDLC staff will review it for approval within 3 business days.
  4. To be an ongoing partner that offers regularly scheduled classes programs, complete a formal Memorandum of Understanding (MOU) between your non-profit organization and TDLC. 

Starting on September 1, 2019, TDLC will begin requiring organizations that do not have an MOU to pay a nominal fee for use of the building.

"Facilities Use Guidelines" for TDLC:
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Payment Guidelines:
Security System:

Our doors remain locked (except during major events) for your security.  YOU WILL NEED TO ASSIGN A DOOR PERSON TO RESPOND to members of your group coming to the building outside of regular building hours (before 10am and after 6pm).  Propping doors open is NOT allowed- any door found propped openly will be closed immediately.

Contact Person:

It will be the responsibility of the Contact Person listed on the Event Request Form to:

  • Make sure that the facilities are set-up for the activities (TDLC staff are not responsible for set up).
  • Be responsible and certain that all of TDLC’s guidelines are being followed.
  • Direct people in the proper disposal of waste (recycling, compost, trash). If uncertain, please ask.
  • Ensure that the facility is cleaned and returned to its original condition.
  • Check in with TDLC before leaving the building to make sure that the space has been properly cleaned.
  • Arrange payment for the use of the facilities.
  • Communicate with TDLC in the event of any changes or cancellations. Be responsive to all communications coming from the TDLC.
Event Request Form:
This form must be completed and approved before any activity will be formally scheduled. Events will be scheduled in the order in which this form is turned in. ALL GROUPS USING TDLC FACILITIES MUST ADHERE TO THE FACILITIES USE GUIDELINES. Please keep a copy for your reference.
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Please provide a brief description of your organization's mission and activities.
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First Name
Last Name
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What is your role in your organization?
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Best phone number for Contact Person 1.
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Email address for Contact Person 1.

First Name
Last Name


Best phone number for Contact Person 2.

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Please give us a short description of your event, including the purpose of the event, how the time will be structured, and its benefit to the community.

Please note that the TDLC will not grant access to the building before 9am, after 6pm, or on a Saturday or Sunday without advance approval.  

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Is this a private event, or is it open to the public?
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Are there any fees, memberships, dues, gifts, sales, or any manner of charges for the participants associated with this event?

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Priority is given based on availability and group size.

There is no guarantee that we will have time to set the room up for you, but you may describe the set up you would like in case we are able to.

Please list requests to use equipment in addition to our classrooms and seating. We cannot guarantee the availability of equipment.
Signature

We have read the rules outlined in the Facilities Use Guidelines. By submitting this form we agree to the set rules and guidelines and any specialized guidelines. We will share these guidelines, at least verbally, with all in attendance. We accept responsibility for our activities and any damages that might be incurred.


WE AGREE TO INDEMNIFY, HOLD HARMLESS AND PROTECT THOMAS DUNN LEARNING CENTER (Thomas Dunn Memorials) FROM ANY AND ALL CLAIMS THAT ANY PERSON PARTICIPATING IN RENTERS USE OF THE FACILITIES MAY HAVE NOW OR IN THE FUTURE AS A RESULT OF ANY INJURY SUFFERED OR SUSTAINED BY RENTER OR ANY PERSON PARTICIPATING IN RENTERS USE OF THE FACILITIES FOR ANY REASON WHATSOEVER . As renters, we understand and agree that this indemnification is a contract and not just an idle statement to be dismissed by either party to the agreement.

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