Awbury Arboretum · Farm Program & Tenant Reservation Request Form

**To be used by Tenants and Programs of The Farm at Awbury**

The Farm at Awbury is happy to be home to many tenants and volunteer run programs. In order to keep a harmonious flow within our bustling Farm grounds we ask you to complete this form well in advance of any events you are planning beyond your everyday activity.

Please complete this form so that we can cross reference the information provided with the Farm Calendar and make sure that there are no scheduling conflicts. We will reply to confirm date and venue availability after checking the schedule.

Note: Awbury has the right to cancel any events in The Farm in case of scheduling conflicts. Thank you for being proactive in filling out this form to avoid such conflicts, and keeping a productive and joyful flow of activity at the farm.

Your name *

First Name

Last Name

Email *

Verify Email *

Phone *

Organization / Group Name

Event Date - if single day

(mm/dd/yyyy)

Event dates - if recurring, please list all (including rain dates)

Type of Event *

Please check any of the following that apply:

We plan to use the Education Center

We plan to use the Pavilion

We plan to use the Lawn/Picnic Area in front of the Education Center

Is there a fee to attend this event? *

Yes

No

If so, how much per guest?

Expected Number of Guests *

Will there be alcohol at this event? *

Yes

No

Please make sure that your liability insurance policy covers liquor liability in the minimum amount of $1,000,000, naming Awbury Arboretum as additionally insured.

Time guests will arrive: *

Set up start time *

Time guests will leave *

Clean up end time *

Will you have an amplified sound system? *

*Please be sensitive to Farm neighbors when regulating volume*

Yes

No

What sort of amplification? (Please check all that apply) *

Voice amplification

Live Music

Recorded Music

Who is providing the sound system? *

We are

Outside party

Amplified sound start time: *

Amplified sound end time: *

Please list any equipment being used (i.e. tent, portable toilets, large vehicles, etc), or special features (music, cooking, etc)

Other information about the event we should know:

Policy and liability agreement - I agree to the following: *

▪ I/we agree to hold harmless the Awbury Arboretum Association for any injury to persons or property during our event.

▪ I/we assume responsibility/liability for the behavior of guests, including any alcohol-related incidents, as well as the supervision of children.

▪ I/we verify that my/our use of the space and all associated activities are in full compliance with applicable law.

▪ I/we verify that my I/we have provided Awbury Arboretum proof of current liability insurance and any necessary child abuse clearances.

▪ All music (amplified or live) must end by 9pm, unless otherwise negotiated.

▪ Any furniture I/we move, including picnic tables, must be moved back to their original place.

▪ No smoking is allowed on Arboretum property.

▪ I/we are responsible for all clean-up, including trash/recycling and removing all items I/we brought into the space.

That's all the information we need for now. Thanks!

Since your event includes use of the Education Center/Pavilion/Lawn, we will reach out with a separate form to gather rental and payment information.