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2022 Fall Outdoor School Registration

Important note before registering:
  • When registering, please note the location, day of the week, and length of program
  • Sessions will be held at Yankauer Nature Preserve (438 Whitings Neck Road, Martinsburg, WV)  and at Cool Spring Preserve (1469 Lloyd Road, Charles Town, WV)
  • Please register each child individually
  • A maximum between 6-8 children is allowed per session

Parent/Guardian Contact Information


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Membership

PVAS Members can opt to receive updates about activities and upcoming events, membership pricing on events, and the satisfaction of knowing their support makes our programs possible.

Thank you!

Joining PVAS is the best way to stay up-to-date on our activities and upcoming events, plus, your member dues support our programs and operations.

www.potomacaudubon.org/support/become-a-member/.

Registrant Information
I am this child's ...

(mm/dd/yyyy)







Emergency Contact

Please name someone besides registering parent/guardian.


September: Plants and Pollinators

October: Welcome Fall

November: Forest Ecology

December: Winter Wonderland
Terms and Conditions

Equity, Diversity & Inclusion Policy

The Potomac Valley Audubon Society (PVAS) does not exclude, deny benefits to, or otherwise discriminate against any service recipient, applicant, program staff, or the public on the basis of race, color, religion, national or ethnic origin, disability, age, sex, gender identity and expression, sexual orientation, political affiliation, or veteran status.

Cancellation Policy

PVAS may cancel a program if:

  • West Virginia Governor issues a Stay at Home Order or an order restricting group size;

  • hazardous weather that would create unsafe road conditions or unsafe conditions for being outside is forecasted;

  • a staff member critical to conducting an event is diagnosed with an active case of COVID-19;

  • the session doesn’t meet PVAS's registration number minimum.

Registrants will be notified by email of any cancelations by 5:00 p.m. the evening before the program.  

If PVAS cancels this program and a registration fee has been paid, 100% of your payment will be refunded.

For full cancellation requests by registrants made more than one week prior to the start of Outdoor School, a refund will be given minus the $25 non-refundable registration fee. Cancellations made less than a week prior to the start of Outdoor School will receive no refunds. We will waive the $25 registration fee for cancellations for individual classes that are made due to COVID-19 or other illness. If your child misses a day of outdoor school due to illness, PVAS will issue a pro-rated refund for that class. Cancellation requests can be sent to Chanda Drew at admin@potomacaudubon.org. 

*We understand that last minute cancellations might need to happen, but please try to let us know as soon as possible, so that depending on the circumstance, we can open the spot to someone else.

Behavior Policy

Inappropriate behavior will not be accepted or tolerated from any participant in our programs. Inappropriate behavior includes but is not limited to:

  • use of foul language
  • hurting or teasing other participants and/or animals
  • disrespecting or threatening a staff/volunteer/student
  • wandering away from the group
  • fighting
  • destroying equipment.

Discipline Policy

  1. On a child's first offense, the child will receive a warning from a staff member.
  2. On the second offense, the child will be given a time-out and/or be restricted from participating in the current activity. A staff member will discuss with the child what he/she did wrong and allow them to reflect on the situation. The program director will also be informed. The parent will be notified of the incident at the end of the day.
  3. On the third offense, or if the child refuses to cooperate in time-out, the child will be sent to the program director, and the incident will be recorded. In addition, a note will be sent home that must be signed by the child's parent or guardian.
  4. On the fourth offense, the child's parent or guardian will be called to collect the child. At that time it will be determined, based on the situation, if the child will be allowed to return on subsequent days. If the child is dismissed from a program, no refund will be given.

Late Pick Up Policy

A $10/per child late fee will be assessed for every 15 minutes after 3:00 pm for children not yet picked up. 

Electronics

No electronic devices (cell phones, iPads, game consoles, etc.) are allowed to be used at PVAS programs by attending children. If a child is found using these items during camp: on first offense, the program director will hold the item until the end of the day and it will be returned directly to the child's parent or guardian; a second offense, the item will be confiscated until the end of the day and the child's parent or guardian will be called; a third offense will result in child being dismissed from the remainder of the program without a refund. PVAS is not responsible for lost, stolen or damaged items.

Indicate whether you agree to allow PVAS to take and utilize photographic images of the registered individual(s) for the purpose of promotion and publicizing our programs and events.
I give my child permission to consume wild edible foods such as blackberries, wine berries, cattail, water cress, dandelion leaves, tea made from sassafras roots etc. I understand that my child will be taught to follow the rule that no wild foods can be consumed without permission from a staff member.
Coronavirus/COVID-19 Warning & Disclaimer

PVAS has developed COVID-19 Policies and procedures for program operations based on CDC, state, and local health guidelines. Please review these before agreeing to accept and abide by them at the event you are registering for.

COVID-19 can lead to severe illness, personal injury, permanent disability, and death. Participating in our programs could increase the risk of contracting COVID-19. PVAS in no way warrants that COVID-19 infection will not occur through participation in our programs or accessing PVAS facilities.

Release of Liability

Medical

If my child is taking a prescribed medication, I give permission for the staff to administer prescription or over-the-counter drugs that my child must take while at camp. All medications must be in their original container and clearly marked with my child’s name.

If my child needs assistance with sun-screen and/or bug repellent application, I give permission for the staff to help my child apply the product(s) that I have provided. 

In the event of an emergency, I understand that every effort will be made to contact the parent/guardian as soon as possible. In the event that neither I nor my emergency contact can be reached, I hereby give permission to the physician selected by the program director to secure proper treatment, including x-rays, hospitalization, anesthesia, surgery or injections of medication for my child.

First Aid

I give permission for the staff to administer basic first aid to a child in need of care. This includes but is not limited to: cleaning cuts, applying bandages, removing ticks, and applying icepacks. All injuries and administered first aid will be recorded and the parent will be notified upon pick-up. If my child is feeling ill or has an injury that the staff members feel I should be made aware of prior to pick up, I understand that I will be called and may be asked to pick up my child from camp.


Scholarship Donation

We want all children to have a chance to come to Outdoor School no matter their financial circumstances . Scholarships are available for families with financial need.

If you would like to help sponsor a child to attend, you can make a donation here: