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Waterloo Arts Fest: Food Vendor Application
2020 Waterloo Arts Fest: Food Vendor Application

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PLEASE NOTE

Waterloo Arts is seeking Food Vendors for the Waterloo Arts Fest on Saturday, September 11, 2021. While there are restaurants in the neighborhood, we also bring in Food Vendors to add to the diversity of options available to Fest attendees. Waterloo Arts will review all applications and select food vendors to meet our needs and fill space available. Submitting an application does not guarantee a space at the festival. The Waterloo Arts Fest will not commit to naming any vendor as the sole provider of a specific food or beverage at the festival.

LOGISTICS

If applying for a booth, your space will be 10’ x 10’. You are required to have a tent no larger than 10' x 10'. We will not provide tables or chairs so please bring everything you need to set-up your booth. If you are applying as a food truck, you must provide the measurements with this application. You are solely responsible for the appearance of your booth or food truck space. Your booth or food truck must be staffed by your own personnel for the duration of the event. Set-up begins at 9:00 am and tear-down begins at the end of the festival at 7:00 pm.

SAFETY

All food should be properly stored and served to meet all Department of Health requirements. As a safety measure, vendors are not permitted to tear-down booths or move food trucks before the explicit notice from festival staff.

SALES AND PERMITS

Food vendors retain 100% of sales. Food vendors are responsible for collecting any applicable sales tax and are responsible for obtaining the appropriate permits for their operation from the City of Cleveland before the festival on Saturday, September 11, 2021.

Call the City of Cleveland Health Department to obtain a food permit for the event. (216) 664-4599.

ELECTRICITY

The festival site has limited access to electricity. If you require electricity, please indicate so and we will accommodate if available for an additional fee of $50. If using a generator, the sound level of the generator will be considered when placing the vendor on site.

KEY DATES FOR VENDORS

  • June 25, 2021- Applications open. Booths are approved on a first come, first serve basis
  • August 15 - Application cut-off
  • August 20 - Final approvals notified 
  • August 23 - Fee payment and contract due
  • September 11, 2021 - Waterloo Arts Fest

VENDOR FEE

Once notified, each accepted Food Vendor must pay a $100 registration fee due by August 23, 2021. Vendors will be charged an additional fee of $50 for electrical access (limited availability). Failure to pay by this date cancels your application and your space will be given to the next food vendor on the waiting list. No late payments will be accepted. Until your contract is signed and payment is received your space will not be held. 

Prior to the festival, accepted Food Vendors will be mailed a logistics packet. This packet will include parking information, marketing materials, scheduled load-in time and instructions.

THE FINE PRINT

  • The Waterloo Arts Fest happens rain or shine. 
  • In the event of severely inclement weather conditions, the festival may be canceled for safety concerns. No refunds will be issued should cancellation be necessary.
  • Applying does not guarantee space. 
  • Until your contract is signed and payment is received your space will not be held. 

QUESTIONS?

Please direct questions about this application to the festival coordinators via email at: fest@waterlooarts.org

Contact Information
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I acknowledge that Waterloo Arts is not liable for the loss or damage of any application materials including samples.